PG & Hostel Management Software
A hotel PMS bills a room by the night. A PG bills a bed by the month — with a guardian on file, a deposit to settle, an electricity meter to split and a notice period to honour. AXOIX ships both, so a lodge and a PG can run on one dashboard.
Why a hotel PMS can't run your PG
PG and hostel operations are a different data model, not a different skin. Inside AXOIX they are separate tables and separate workflows, sitting under the same Hotel vertical so a mixed estate stays on one login.
Beds, not rooms — inventory is the bed. A room carries a sharing type and a bed capacity, and every bed holds its own monthly rate, so a three-sharing room prices differently from a two-sharing one.
Months, not nights — billing runs on a monthly cycle you set per tenant: calendar month or joining anniversary, prorated on move-in and move-out.
Tenants, not guests — a tenant record carries guardian details, occupation, college or employer, permanent address, ID proof, deposit, contract and notice period. A guest record carries none of that.
A lifecycle, not a checkout — tenants move through pending approval, active, notice period and vacated. Rent, deposit and occupancy all follow that state instead of a check-out button.
Everything a PG actually runs on
Bed-Level Inventory
Rooms carry a sharing type and bed capacity, and beds are generated from it. Each bed holds its own monthly rate and a nightly rate too, so backpacker hostel dorms and long-stay PG beds live in the same inventory.
Monthly Rent Runs
Generate rent for the whole property in one run, or for a single tenant on their own cycle. Rent, meals, electricity, water, laundry, internet, late fees and discounts land on one monthly bill you can edit, void or regenerate.
Electricity & Water Sub-Metering
Enter meter readings per room and AXOIX splits the units by day-level occupancy, so a tenant who moved in on the 18th pays for 13 days, not the month. Usage that surfaces after a period closes is recovered as a top-up instead of being written off.
Deposits, Collected and Settled
Set a default deposit, or one per sharing type, collect it against the tenancy, then settle it formally on vacate — deductions itemised, balance refunded, and the whole transaction posted to your books.
Notice Period by Sharing Type
Notice can be given from the dashboard or by the tenant from their portal. Notice length can differ per sharing type, and reminders fire ahead of the vacate date so the bed does not sit empty.
Tenant Onboarding & Documents
Capture guardian details, occupation, college or employer, permanent address and emergency contacts. ID proof numbers and guardian phone numbers are stored encrypted, and ID documents upload against the tenancy.
Mess, Meal Plans & Live Menu
Run fixed meal plans priced into the monthly bill, or point the PG at your restaurant outlet and publish a live menu with daily specials that tenants see in their portal.
Attendance & Visitor Log
Mark attendance for one tenant or a whole floor in bulk. Log visitors in and out against the tenant they came to see.
Online Bed Booking From Your Website
Your PG gets a public website with date-aware bed availability, filtered by move-in date, sharing type, AC and budget. A booking arrives as a request in your approval queue, not an automatic tenancy.
Books That Close Themselves
Every rent bill, payment and deposit posts to double-entry accounting as it happens — invoice, receipt and journal. Nothing is re-keyed into Tally at month end, and a posting that fails is surfaced rather than swallowed.
Occupancy & Revenue Analytics
Occupancy by property, room and sharing type, revenue trends over time, and exactly where the empty beds are.
Staff Roles & Permissions
Super admin, admin and manager roles plus per-action permissions, so a front-desk assistant can mark attendance without being able to vacate a tenant or void a bill.
Sub-metered electricity, split by the day
This is the bill that causes the most arguments in an Indian PG, and the one most software gets wrong. AXOIX bills it the way the meter actually behaves.
- Per-room meters — record opening and closing readings for each room, each billing period.
- Occupancy-weighted split — units are divided by tenant-days rather than headcount, so partial months are fair and provable line by line.
- Top-up recovery — a reading that lands after the period closed is charged as an electricity top-up on the next bill instead of being absorbed.
- Three billing modes — meter it per room, enter it manually, or include it in the rent. Water bills independently on the same three modes.
A tenant portal that does more than show a bill
Portal access is invite-only and owner-approved. You approve, decline or revoke it per tenant, so nobody sees a portal you did not open for them.
- Pay rent online — card, netbanking and UPI through Razorpay, or claim a direct UPI transfer with its UTR for you to verify.
- See the full bill breakdown — rent, meals, electricity units, water, late fees, and every part payment made against it.
- Give notice from the portal — dated, idempotent, and reflected on your dashboard immediately.
- Track the deposit ledger — what was collected, what was deducted, and what is refundable.
- Check today's meals, the amenity list, and their own visitor history.
What AXOIX does not do yet
We publish our gaps because you will find them in week two anyway. Everything above is in the shipped product. Everything here is not.
- KYC is document capture, not verification. Tenants upload ID proof and the numbers are stored encrypted, but there is no Aadhaar, DigiLocker or third-party identity check in the loop.
- Rent and notice reminders go out by email only. WhatsApp and SMS reminders for PG tenants are not wired up yet, though the platform's WhatsApp inbox exists for conversations.
- Curfew time, gate pass and visitor approval are settings you can record, not workflows the system enforces. There is no gate-pass issuance or approval queue.
- Tenant complaints are raised through the general customer portal ticket system, not a PG-specific complaints module.
- There is no native mobile app. The staff dashboard and the tenant portal are mobile-responsive web.
PG and hostel software questions, answered
Is AXOIX a separate product from your hotel PMS?
No. PG, hostel and co-living run inside the Hotel vertical, but on their own data model — beds instead of rooms, tenants instead of guests, monthly bills instead of nightly folios. You sign up under Hotel & Hospitality and choose PG / Co-living in the setup wizard; the dashboard then hides the hotel-only tools you will never use, like night audit and channel manager.
Can I run a PG and a hotel on the same account?
Yes. Property type is set per property, so one account can hold a lodge, a PG and a hostel at once. The navigation adapts to the mix — a PG-only account never sees front-desk tools, and an account with both sees both.
How does AXOIX split the electricity bill between tenants?
You record opening and closing meter readings per room for the billing period. AXOIX divides the units by tenant-days rather than by headcount, so someone who occupied the bed for 13 days of the month pays for 13 days. If a reading arrives after that month's bills are closed, the difference is charged as a top-up on the next bill instead of being lost.
Can tenants pay rent themselves?
Yes, once you approve their portal access. They can pay by card, netbanking or UPI through Razorpay, or transfer by UPI directly and submit the UTR for you to verify. Both routes update the bill and post to your books.
What happens when a tenant gives notice?
Notice can be given by you or by the tenant from their portal. The tenancy moves to notice period, the vacate date is calculated from the notice length set for that sharing type, and reminders fire ahead of it. On vacate the deposit is settled, the final bill is prorated, and the bed returns to inventory.
Do you handle security deposit refunds?
Yes, as a formal settlement rather than a note in a diary. You itemise deductions against the deposit record, refund the balance, and the entire transaction posts to double-entry accounting with the matching voucher.
Can people book a bed from my website?
Yes. Your PG gets a public website showing real bed availability, filtered by move-in date, sharing type, AC and rent. A booking arrives as a request with the bed held, and you approve or reject it — a pending request never bills and never counts toward occupancy.
Does it handle mess and food?
Yes, in two ways. Run fixed meal plans priced into the monthly bill, or connect the PG to a restaurant outlet and publish a live menu with daily specials that tenants see in their portal.
What does it cost to run a PG on AXOIX?
The Explorer plan is free forever for one company, one vertical and one employee, which is enough to run a small PG. Paid plans start at ₹4,999 per month for ten employees and two verticals. All prices are exclusive of 18% GST, with a 7-day money-back guarantee.
How does AXOIX compare to RentOk?
RentOk is a PG-only product. AXOIX's PG module sits inside a full business platform, so the same login also carries accounting, HR, CRM and a phone system. On PG features specifically, AXOIX adds electricity sub-metering, formal deposit settlement and double-entry accounting on every rent bill. The full side-by-side, including where RentOk is ahead, is on our comparison page.
PG operator guides
Written against the shipped product, gaps included.
Start with one property, free
The Explorer plan is free forever. Set up your rooms, generate the beds, add your first tenants and run a full rent cycle before you pay anything.
Sign up under Hotel & Hospitality — you will pick PG / Co-living in the setup wizard, and the dashboard adapts from there.